Business Storage Solutions: What to Consider When Downsizing Your Office

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As hybrid working beds in and more companies downsize their office space, many still require the same amount of working, filing, or archived stock materials. Getting storage right often makes a big difference between a move that saves money versus one that adds to daily headaches.

What needs to be easily accessible?

Before storing anything, separate items into daily, weekly, occasional, archived, and daily use. Daily use items should remain in the office. Equipment used occasionally and seasonal stock can go to nearby storage that is still easily accessible. Some older documents kept longer due to compliance can be moved to lower access storage for the long term.

Storage location matters

Storage that is a long drive from the office may be fine in theory but can be a problem if someone needs to access a file or piece of equipment on short notice. Storage around Dartford and the wider Kent area is strategically positioned along the main road network, making trips in and out far less disruptive than storage that is located where it can be a whole day-eating trip to access something.

Access hours

Some storage services offer access only during limited business hours which can be an inconvenience for businesses that require flexibility. If your team needs to access something outside of normal work hours, check this before signing a contract.

Storage security and insurance

Business equipment, client records, and stock all require adequate protection.

Consider facilities that offer monitored CCTV, controlled access, and straightforward insurance. You should also review whether your business insurance provides coverage for items in storage or if you will need to acquire a separate policy.

Climate control for sensitive items

Items such as IT equipment, archived documents, and specific stock can become damaged when exposed to moisture or temperature fluctuations. If you need to store anything sensitive, it may be worth spending a little extra to rent a unit with climate controls to avoid the costs associated with damage from a standard unit.

Flexible contracts as you settle in

After a downsize, it is typical to still be determining how much space will be needed longer term. In the first few months, a rolling storage contract will provide the ability to adjust the amount of space needed without being locked into a contract for a size that turns out to be incorrect.

Plan the move itself properly

Move planning is beneficial as it relates to any office relocation — this includes clear labeling, an inventory, and a sensible schedule to avoid disruptions during working hours. If you need assistance with storage solutions to downsize your office or with the move itself, reach out to our team for business-specific assistance.